AGM 2018 (Pelham Minor Hockey Association)

PrintAGM 2018

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The Pelham Minor Hockey Association's 51st Annual General Meeting will take place on:

May 15, 2018

at the Fonthill Legion on Hwy 20 in Fonthill

6:00 pm doors open for registration to participate

6:30 pm Annual General meeting will be called to order

Looking forward to seeing our membership there!


AGM Official Announcements & Business items for the meeting to be communicated:

1) Posting of AGM Agenda

i)          Receipt of the Agenda

ii)         Approval of Minutes of Last Annual Meeting & Subsequent Special Meetings

iii)        President’s Report

iv)       Treasurer’s Report - Receiving and approving the annual financial statements and the report of the auditor of the previous year

v)        Vice President(s) Reports

vi)       Convenor/Director Reports

vii)      Special announcements, notices, information, other Board reports that may be pertinent, recognitions, awards from past year’s business and reports of and regarding planned activities of the Association for the current year

viii)     Constitutional Amendments and consideration of any proposed amendments to the Letters Patent, By-laws or Rules of Operation/Policies of the Association

ix)       Election of new Board of Directors of the Association

Adjournment

2) Board seat openings - reminder notification and clarification note regarding an election process and the eligibility terms (provided by the Election Committee). 

There are THREE Board positions currently open for the 2018-19 PMHA Board of Directors. Any PMHA member in good standing wishing to come forward at the AGM to potentially fill one of these vacant positions may do so pursuant to the parameters detailed in the PMHA By-Law No 2, Article 7.

Clarification - Section 7.7.1.c states that members in good standing may present themselves at the AGM, along with two members in good standing as nominators, to be nominated for vacant Board positions (it doesn't specifically state any further conditions for any positions). Any pre-requisites required to fill positions are now waived as it now falls outside of the formal Nomination process dates.

The Chair during the specific section of the Agenda (item ix) will call for nominations from the floor, which if they exist must have 2 seconders present to support the name brought forward. The member coming forward for the Board position must be present at the meeting as do the 2 supporters. Each Board position will be filled one at a time.  If an election is required, the Chair will convene the Election Committee at the conclusion of receiving names of candidates, and the lection Committee will then take over the proceedings of running the balloted election for each/any seat where 2 or more candidates exist, the counting of ballots will occur, and announcement of the winners will take place, all within the meeting location and prior to the adjournment of the AGM.


3) Posting of the Notice of Motion Forms received by the PMHA for By-Law Change Requests that will be presented at the AGM as per By-Law 2, Article 6.1 b,c.


Announcement from the 2018 PMHA Election Committee

There are no positions requiring an election and 3 positions received no nominations

NOTE:  Any PMHA member in good standing wishing to come forward at the AGM to potentially fill one of these vacant positions may do so pursuant to the parameters detailed in the PMHA By-Law No 2, Article 7.


Should any PMHA member in good standing who is attending the AGM wish to bring forward any requests for change to policy documents or Bylaws, please use this form and feel free to include any relevant attachments. These must be submitted to the PMHA Secretary by the printed deadline for inclusion on the AGM Agenda.(greater than 14 days in advance of meeting)

Form for policy related change:

PMHA NOTICE OF MOTION FORM

Form for By-law related change:

PMHA NOTICE OF MOTION: REQUEST for BY-LAW CHANGE



FOOD & BEVERAGES WILL BE PROVIDED for anyone who attends.





originally posted: April 4, 2018

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Printed from pelhamminorhockey.com on Tuesday, April 24, 2018 at 10:17 AM