PMHA now accepting applications for Registrar role, News (Pelham Minor Hockey Association)

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PMHA now accepting applications for Registrar role
Submitted By PMHA Secretary on Thursday, April 29, 2021
PMHA is accepting applications for the position of Registrar until June 1, 2021.

To apply, please carefully review the following role description and contact [email protected]  


REGISTRAR ROLE DESCRIPTION

The Registrar is a paid position within our organization and as such he/she will be required to sign a formal
contract with the PMHA.
The Registrar shall:
i) Be the primary contact for the OMHA on behalf of the association;
ii) Establish registration forms and procedures;
iii) Using the Hockey Canada Database prepare system for on-line registration and conduct registration for all applicants eligible to participate in Association Ice Hockey Programs;
iv) Conduct player transfers for player transferring from other centres.
v) Maintain a current registration list of all players including mailing addresses, telephone numbers and Parent/Guardian name(s);
vi) Supply to the Executives of Representative Hockey and House League Operations current registration information in a timely fashion;
vii) Forward all registration monies promptly to the Treasurer for deposit to the credit of the Association;
viii) Ensure that all players are registered with the OMHA;
ix) Submit Rosters and roster updates/changes (e.g AP, staffing) to the OMHA for approval and provide Official Rosters to team, as required,
x) Submit Travel Permit requests to the OMHA for approval and provide Official Travel Permits to teams once approved.
xi) Provide Permission to Skate for members attending tryouts in other centres.
xii) Obtain Certificates of Insurance from the OMHA for teams requiring it;
xiii) Ensure bench staff and volunteers hold and maintain qualifications necessary for their positions.
xiv) Communicate any changes in registration immediately to such other Executives or other individuals who are affected by such change;
xv) Assist organizers of the Silver Stick Tournaments, as required, in preparing for the annual tournaments held in Pelham;
xvi) Present a monthly report regarding Registration Operations to the Executives;
xvii) Recommend policy to the Executives regarding registration;
xviii) Carry out other duties as are assigned by the Executive, the Executive Committee or the President.
xix) Be a member of the Executive Committee and the Budget Committee; and
xx) Attend PMHA meetings a non-voting Board member.

The Registrar will report to the Board of Directors of the PMHA.

Along with the payment made for performing the service of the Registrar, there may be the need to cover expenses incurred by the Registrar while performing their duties on behalf of PMHA. These expenses may include but are not limited to the following:


- Home/Cell Phone and Data Charges
- Computer Related Expenses
- Internet Services

This matter is to be handled on a case to case basis - these expenses are to be outlined in the contract signed by the Registrar. Any change to the expenses outlined in the contract, after the contract has been signed, requires board approval before the expenses may be covered.

Persons completing an application when posted by PMHA, for this position, to be eligible, shall possess the following qualifications:
- A person with experience in computers & data base systems
- Be available during PMHA operational hours to respond to urgent matters regarding rosters
- Obtain valid clearance as per the PMHA Screening Policy

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